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Online System Design (OSD)

On-line system documentation designed to enhance the effectiveness & efficiency of your organisation’s operations

Features

Centralization
Corporate Portal

A single corporate portal for users to access to multiple applications.

Applications Menu can be organized (for example by department, function or region) Standardize corporate design and theme for all applications
Single ID (Single Sign–On)

Users do not need to sign-on again in order to use applications.

System identifies users by their Windows ID.
Employee ID (Sharing Windows ID)

In environment where users shares Windows ID, Single Sign-On alone would not be able to identify the actual user. Employee ID is used to identify the individual users.

This feature helps customer to save on Windows Client Access License (CAL)
Staff Reporting Structure

The reporting structure for each employee can be defined in the system.

This information is used by the system workflow feature to standardize approval process for multiple applications where applicable.

Security
6 Access Levels Security

Access to application and records is controlled up to 6 levels.

No access, Read only, Create only, Create & Edit, Editor, Manager
Records Level Security

Access to each record can be restricted to selected employees.

Each record has its own list of readers and modifiers.
Application Access Configuration

System administrator can define the access for each application separately and defines the access level of users to the application.
Department or Cost Center Access

This access makes records of specified department or cost center viewable to selected users. This feature is ideal for managers and auditors to view records but not to modify them.

Workflow
Configurable workflow

The approval processes for applications are configurable.

Base on the configuration, system updates the record status, accessibility, activity log and sends out notification to appropriate parties when a record is updated.
Activity Log

Every creation, update and deletion of a record is logged with the user ID, date-time and remarks.

This provides a reliable audit trail.
Configurable email notification

Email notification content can be change at any time without modifying codes.

Email subject, body, signature and recipients (To, CC, BCC) can be pre-defined.

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Features

Centralization
Corporate PortalA single corporate portal for uses to access to multiple applications.

Applications Menu can be organized (for example by department, function or region) Standardize corporate design and theme for all applications
Single ID (Single Sign–On)Users do not need to sign-on again in order to use applications.

System identifies uses by their Windows ID.
Employee ID (Sharing Windows ID)In environment where users shares Windows ID, Single Sign-On alone would not be able to identify the actual user. Employee ID is used to identify the individual users.

This feature helps customer to save on Windows Client Access License (CAL)
Staff Reporting StructureThe reporting structure for each employee can be defined in the system.

This information is used by the system workflow feature to standardize approval process for multiple applications where applicable.

Security
6 Access Levels SecurityAccess to application and records is controlled up to 6 levels.

No access, Read only, Create only, Create & Edit, Editor, Manager
Records Level SecurityAccess to each record can be restricted to selected employees.

Each record has its own list of readers and modifiers.
Application Access ConfigurationSystem administrator can define the access for each application separately and defines the access level of users to the application.
Department or Cost Center AccessThis access makes records of specified department or cost center viewable to selected users. This feature is ideal for managers and auditors to view records but not to modify them.

Workflow
Configurable workflowThe approval processes for applications are configurable.

Base on the configuration, system updates the record status, accessibility, activity log and sends out notification to appropriate parties when a record is updated.
Activity LogEvery creation, update and deletion of a record is logged with the user ID, date-time and remarks.

This provides a reliable audit trail.
Configurable email notificationEmail notification content can be change at any time without modifying codes.

Email subject, body, signature and recipients (To, CC, BCC) can be pre-defined.
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Features

Centralization
Corporate PortalA single corporate portal for uses to access to multiple applications.

Applications Menu can be organized (for example by department, function or region) Standardize corporate design and theme for all applications
Single ID (Single Sign–On)Users do not need to sign-on again in order to use applications.

System identifies uses by their Windows ID.
Employee ID (Sharing Windows ID)In environment where users shares Windows ID, Single Sign-On alone would not be able to identify the actual user. Employee ID is used to identify the individual users.

This feature helps customer to save on Windows Client Access License (CAL)
Staff Reporting StructureThe reporting structure for each employee can be defined in the system.

This information is used by the system workflow feature to standardize approval process for multiple applications where applicable.

Security
6 Access Levels SecurityAccess to application and records is controlled up to 6 levels.

No access, Read only, Create only, Create & Edit, Editor, Manager
Records Level SecurityAccess to each record can be restricted to selected employees.

Each record has its own list of readers and modifiers.
Application Access ConfigurationSystem administrator can define the access for each application separately and defines the access level of users to the application.
Department or Cost Center AccessThis access makes records of specified department or cost center viewable to selected users. This feature is ideal for managers and auditors to view records but not to modify them.

Workflow
Configurable workflowThe approval processes for applications are configurable.

Base on the configuration, system updates the record status, accessibility, activity log and sends out notification to appropriate parties when a record is updated.
Activity LogEvery creation, update and deletion of a record is logged with the user ID, date-time and remarks.

This provides a reliable audit trail.
Configurable email notificationEmail notification content can be change at any time without modifying codes.

Email subject, body, signature and recipients (To, CC, BCC) can be pre-defined.
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Features

Centralization
Corporate PortalA single corporate portal for uses to access to multiple applications.

Applications Menu can be organized (for example by department, function or region) Standardize corporate design and theme for all applications
Single ID (Single Sign–On)Users do not need to sign-on again in order to use applications.

System identifies uses by their Windows ID.
Employee ID (Sharing Windows ID)In environment where users shares Windows ID, Single Sign-On alone would not be able to identify the actual user. Employee ID is used to identify the individual users.

This feature helps customer to save on Windows Client Access License (CAL)
Staff Reporting StructureThe reporting structure for each employee can be defined in the system.

This information is used by the system workflow feature to standardize approval process for multiple applications where applicable.

Security
6 Access Levels SecurityAccess to application and records is controlled up to 6 levels.

No access, Read only, Create only, Create & Edit, Editor, Manager
Records Level SecurityAccess to each record can be restricted to selected employees.

Each record has its own list of readers and modifiers.
Application Access ConfigurationSystem administrator can define the access for each application separately and defines the access level of users to the application.
Department or Cost Center AccessThis access makes records of specified department or cost center viewable to selected users. This feature is ideal for managers and auditors to view records but not to modify them.

Workflow
Configurable workflowThe approval processes for applications are configurable.

Base on the configuration, system updates the record status, accessibility, activity log and sends out notification to appropriate parties when a record is updated.
Activity LogEvery creation, update and deletion of a record is logged with the user ID, date-time and remarks.

This provides a reliable audit trail.
Configurable email notificationEmail notification content can be change at any time without modifying codes.

Email subject, body, signature and recipients (To, CC, BCC) can be pre-defined.
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Features

Centralization
Corporate PortalA single corporate portal for uses to access to multiple applications.

Applications Menu can be organized (for example by department, function or region) Standardize corporate design and theme for all applications
Single ID (Single Sign–On)Users do not need to sign-on again in order to use applications.

System identifies uses by their Windows ID.
Employee ID (Sharing Windows ID)In environment where users shares Windows ID, Single Sign-On alone would not be able to identify the actual user. Employee ID is used to identify the individual users.

This feature helps customer to save on Windows Client Access License (CAL)
Staff Reporting StructureThe reporting structure for each employee can be defined in the system.

This information is used by the system workflow feature to standardize approval process for multiple applications where applicable.

Security
6 Access Levels SecurityAccess to application and records is controlled up to 6 levels.

No access, Read only, Create only, Create & Edit, Editor, Manager
Records Level SecurityAccess to each record can be restricted to selected employees.

Each record has its own list of readers and modifiers.
Application Access ConfigurationSystem administrator can define the access for each application separately and defines the access level of users to the application.
Department or Cost Center AccessThis access makes records of specified department or cost center viewable to selected users. This feature is ideal for managers and auditors to view records but not to modify them.

Workflow
Configurable workflowThe approval processes for applications are configurable.

Base on the configuration, system updates the record status, accessibility, activity log and sends out notification to appropriate parties when a record is updated.
Activity LogEvery creation, update and deletion of a record is logged with the user ID, date-time and remarks.

This provides a reliable audit trail.
Configurable email notificationEmail notification content can be change at any time without modifying codes.

Email subject, body, signature and recipients (To, CC, BCC) can be pre-defined.
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Features

Centralization
Corporate PortalA single corporate portal for uses to access to multiple applications.

Applications Menu can be organized (for example by department, function or region) Standardize corporate design and theme for all applications
Single ID (Single Sign–On)Users do not need to sign-on again in order to use applications.

System identifies uses by their Windows ID.
Employee ID (Sharing Windows ID)In environment where users shares Windows ID, Single Sign-On alone would not be able to identify the actual user. Employee ID is used to identify the individual users.

This feature helps customer to save on Windows Client Access License (CAL)
Staff Reporting StructureThe reporting structure for each employee can be defined in the system.

This information is used by the system workflow feature to standardize approval process for multiple applications where applicable.

Security
6 Access Levels SecurityAccess to application and records is controlled up to 6 levels.

No access, Read only, Create only, Create & Edit, Editor, Manager
Records Level SecurityAccess to each record can be restricted to selected employees.

Each record has its own list of readers and modifiers.
Application Access ConfigurationSystem administrator can define the access for each application separately and defines the access level of users to the application.
Department or Cost Center AccessThis access makes records of specified department or cost center viewable to selected users. This feature is ideal for managers and auditors to view records but not to modify them.

Workflow
Configurable workflowThe approval processes for applications are configurable.

Base on the configuration, system updates the record status, accessibility, activity log and sends out notification to appropriate parties when a record is updated.
Activity LogEvery creation, update and deletion of a record is logged with the user ID, date-time and remarks.

This provides a reliable audit trail.
Configurable email notificationEmail notification content can be change at any time without modifying codes.

Email subject, body, signature and recipients (To, CC, BCC) can be pre-defined.
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